Autonomous AP

What is Autonomous AP?

Autonomous AP is a groundbreaking product that revolutionizes the way accounts payable teams handle invoices. With cutting-edge AI technology, Autonomous AP takes care of the entire invoice processing workflow from digitizing and validating data to assigning account codes and matching POs. This innovative solution ensures accurate and efficient invoice management, allowing AP teams to focus on strategic tasks rather than tedious manual processes. Autonomous AP is the ultimate partner for any finance team looking to streamline their accounts payable operations and achieve significant cost savings and process improvements.

Autonomous AP stands out as a game-changer for finance teams seeking to optimize their expense management processes. By leveraging AI to analyze receipts, enforce compliance policies, and detect fraudulent claims, Autonomous AP enables organizations to enhance T&E spend visibility and control. With customizable expense policies and real-time receipt analysis, this solution empowers finance teams to ensure that every expense is compliant and every claim is legitimate. Autonomous AP is the must-have tool for any modern finance team looking to streamline their T&E operations and maximize cost savings.

Autonomous AP redefines the way finance teams manage corporate card programs by providing real-time compliance monitoring and auditing. With its AI-powered Card Audit feature, Autonomous AP automatically analyzes all card transactions for spend compliance, eliminates out-of-policy purchases, and detects fraudulent behavior. This innovative solution enables organizations to enforce controls, prevent unauthorized spending, and gain full visibility into their card programs. Autonomous AP is the ultimate ally for finance teams looking to optimize their card spend management and safeguard their organization against financial risks.

Autonomous AP Features

Feature 1: AI-powered Autonomous AP

Autonomous AP is a revolutionary feature within AppZen that utilizes AI technology to streamline the accounts payable process. By eliminating the need for manual data entry and review, Autonomous AP significantly reduces the time and effort required for invoice processing.

• Autonomous AP accurately digitizes and validates all invoice data, assigns account codes, matches to complex, multi-line POs, and audits every invoice for compliance violations until it is deemed OK-to-pay.
• The feature guarantees 100% entry of every invoice in minutes, regardless of complexity, and automatically assigns GL codes and matches POs.
• Autonomous AP increases output without requiring additional headcount, making it a cost-effective solution for finance teams.

Feature 2: Expense Audit

Expense Audit is a powerful tool within AppZen that enhances the management of travel and expense spend. By leveraging AI technology, Expense Audit provides real-time scrutiny of expenses to ensure compliance and prevent fraudulent activities.

• Expense Audit analyzes every item purchased, detects duplicate claims, and enforces customizable expense policies.
• The feature combines receipt data, online sources, and MCC codes to identify suspicious charges that other solutions may overlook.
• Expense Audit automates compliance checks and approvals across different languages and countries, enhancing global operations.

Feature 3: Card Audit

Card Audit is a cutting-edge feature in AppZen that provides real-time compliance monitoring for corporate card programs. By automatically auditing card transactions, Card Audit helps organizations enforce spending controls and prevent unauthorized purchases.

• Card Audit audits 100% of corporate card transactions, including P-cards and ghost cards, for spend compliance almost immediately.
• The feature categorizes, audits, and reconciles expenses automatically, simplifying the reconciliation process for finance teams.
• Card Audit detects unauthorized spending and fraudulent behavior across all cards and expense reports in a single interface.

How to Use Autonomous AP?

• Navigate to the Autonomous AP website at appzen.com.
• Sign in to your Autonomous AP account using your credentials or create a new account if you don't have one.
• Once logged in, access the dashboard to begin managing your invoices and expenses.

• Go to the 'Integrations' tab on the Autonomous AP dashboard.
• Select the ERP or expense management system you are currently using (e.g., Coupa, NetSuite, Oracle, SAP, Workday).
• Follow the prompts to securely connect your ERP or expense management system with Autonomous AP.

• Navigate to the 'Autonomous AP' section on the dashboard.
• Upload your invoice data manually or configure the system to automatically pull invoice data from your email.
• Set up your General Ledger (GL) codes and match them to your invoice data.
• Configure multi-line Purchase Order (PO) matching according to your business needs.

• Go to the 'Expense Audit' section in Autonomous AP.
• Define and customize your Travel & Expense (T&E) policies, including limits on specific expense categories such as meals, lodging, and transportation.
• Enable AI to analyze every item purchased and flag non-compliant expenses automatically.
• Set up notifications and approval workflows for expenses that require additional review.

• Navigate to the 'Card Audit' section within Autonomous AP.
• Connect your corporate card accounts (e.g., purchasing cards, ghost cards) to Autonomous AP.
• Review the AI-generated audit reports that flag unauthorized or out-of-policy card transactions.
• Set up automated reconciliation processes to streamline your card spend analysis.

• Head to the 'Spend Audit' section in Autonomous AP.
• Configure the tool to automatically check for compliance with common expense policies.
• Review the audit reports to identify any fraudulent activity or policy violations in your transactions.
• Implement any necessary policy or behavioral changes based on the audit findings.

• Access the 'Dashboard' in Autonomous AP to view a summary of your key metrics.
• Use the AI-driven insights to understand spending patterns and identify cost-saving opportunities.
• Customize the dashboard to highlight the most critical data for your business.
• Schedule regular reviews to assess the performance and compliance of your financial processes.

Autonomous AP Frequently Asked Questions